Bylaws of The Newfield Booster Club

Article I - Purpose

It is the purpose of the Newfield Booster Club to support the Newfield Central School Athletic Programs through all resources at its command.  The athletic programs are defined as the intramural and extracurricular athletic programs of Newfield Central School as approved by the Board of Education.

Article II - Type of Assistance  

  1. To assist financially in purchasing equipment for students who are in need and wish to participate in athletic programs.

    1. Method - The coach of a specific sport shall request permission from the President of the Club for such purchases, and upon receiving approval, shall purchase the necessary equipment and have it billed to the club.

    2. Funding - A revolving fund of $50.00 will be established and maintained to implement Article IIA above.

  2. To assist in purchasing equipment used by athletes or the public at Newfield Central School.

    1. Projects - Must be approved by a majority of the club members present at a regularly scheduled meeting of the club.

    2. Approval - All projects must be approved by the Athletic Director, Administration and/or Board of Education of the Newfield Central School.

  3. To assist individual students in special invitational events.

    1. Method- The student athlete shall submit a request to the Athletic Director and Booster Club with proof of acceptance or letter of invitation. Student must be playing a varsity sport in the coming season (at Newfield) and the request must be related to that varsity sport. The student must have the recommendation of the varsity coach for their sport. The event or team must be determined either an honor for the individual student’s success and/or contribute to the success of the student’s school team.

    2. Funding- The Booster Club will make out a check to the event for the individual for up to half of the amount of the fee not to exceed $250.00. There will be a maximum of $750.00 for all team members of a single team per season. With amounts for 1 year at a time, adjustable from year to year by vote of membership.

    Article III - Membership

    1. Membership is open to any individual interested in assisting the club in attaining its stated purpose.

    2. To be considered a "member in good standing" or "active member" a person must be a member for at least 3 months and contribute at least 3 hours per month (September to June) to Booster Club activities. Activities include meetings, concessions and any other work that benefits Newfield Booster Club.  "Active members" have the right to vote at meetings and/or by email and receive a 20% discount on Booster Club merchandise (purchased for their own use or for immediate family members).  Active member status will be removed after 3 months of “below minimum" participation.

    Article IV - Meetings

    1. Regular meetings shall take place on the second Monday of each month at 6:30 p.m.

    2. Special meetings may be called at the request of the President or by five members in good standing (see above, under Article III).

      1. Method - Notice of a special meeting must be emailed to all members in good standing at least five days prior to the scheduled date of the meeting.

    Article V - Officers and Their Election

    1. Officers - The officers of this club shall be:

      1. President
        1. Shall be presiding officer of business meetings.
        2. Shall assist in expediting of business.
        3. Shall represent club to the Administration and/or Board of Education.

      2. Vice President
        1. Shall assist the President or preside in the absence of the President.

      3. Secretary
        1. Shall record minutes of the business meeting.
        2. Shall be custodian of minutes and other records.
        3. Shall handle all correspondence.

      4. Treasurer
        1. Shall record and deposit club funds.
        2. Shall pay all monthly bills on approval.
        3. Shall give a concise, up-to-date financial report at each regular meeting.

    2. Term of Office - Officers shall take office for a period of two years starting on June 1st and ending on May 30th.  Officers must take an active role in the activities of the club.  Any officer not actively involved must step down at the end of their first year and a new officer will be elected to finish out the term.

    3. Election - Nominations to be made from the floor during the April meeting.  Election of officers will take place at the regular meeting during the month of May.

      1. Membership to be notified by email.

    Article VI - Income

    1. Work Projects -

      1. Concessions at athletic contests.
      2. Projects developed and approved by membership.

    Article VII - Payment of Expenditures

    1. All claims to be paid by check.

      1. Signatures:
        1. Treasurer
        2. President

    Article VIII - Amendments of the Bylaws

    1. May be amended at the monthly meetings - two meetings required.

      1. During the first meeting the proposal shall be read and recorded in the minutes.

      2. During the second meeting, the proposal shall be read and a vote from the members present shall be taken.

        1. Passage will require a majority vote.

      3. Upon passage, amendment shall be recorded in the Bylaws.

    Article IX - Dissolution Clause

    1. In the event the Newfield Booster Club should dissolve, the remaining funds (after all obligations are satisfied) will be turned over to Newfield Central School to be used in the event the Booster Club should start up again.  If the funds are not used within 10 years, the school may distribute the money as it sees fit to extracurricular activities.

    08/05